Know What Every Part
Costs In Tooling

Tool crib and tooling cost software for CNC machine shops. Build a tool list once per part number. Every run after that is loaded, tracked and costed on its own. It runs in a browser, so the floor reports from the phone already in their pocket.

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5
User Roles
100%
Web-Based
Live
Real-Time Data
0
Downloads or IT setup
The Shop Floor

Tooling Is The Cost
Nobody Can See

Most CNC shops still run the tool crib on paper, spreadsheets and memory. The cost shows up at the end of the month, too late to do anything about it.

Inventory lives in someone's head
The crib runs out of a critical insert mid-shift. The machine stops. The order ships late.
Broken tools go unreported
An operator swaps a tool and moves on. No record. Same failure next week, same machine.
Every run starts over
The same part comes back and someone rebuilds the tool list by hand, again.
How It Works

Set It Up Once.
Every Run After Is Loaded.

The part number carries its own tool list. Your work order number changes every run. The part number doesn't.

01
Build the tool list once
Paste the rows straight from your Excel setup sheet, or pick from your library. ToolFlow Pro finds the tool IDs and bin locations on its own. Notes and headers are ignored.
Tool Lists
02
Open the work order
Enter the part number and the tools load with it: current prices, bin locations, and a warning if the crib doesn't have enough for the run.
Work Orders
03
The floor reports as it works
An operator or Setup pulls up ToolFlow Pro on their phone, or on a shared tablet at the machine, and reports a tool in seconds: machine, tool, reason, time. The crib sees it the moment it happens, and stock updates itself. Anything that broke early gets inspected before it's written off.
Floor · Crib
04
It closes with its own record
Every tool event in order, with operator, badge, machine, time and cost. Print it for the traveler or export it to a spreadsheet.
Traceability Report
What It Does

What Your Crib
System Doesn't Do

Tooling tied to the part
A part number owns its tool list. Change a tool once and every future run picks it up. Past runs keep what they actually used.
Estimated tooling cost per run
Warns when the crib is short
Real cost per run
Every tool used, broken or scrapped is logged against the order it ran on. At close-out the number is already there.
Normal wear vs. abnormal loss
Monthly history, archived on its own
Low stock alerts before it stops you
When a tool drops below its minimum, the tool crib is alerted automatically. Nobody has to walk over and count.
Reorder tracking, from alert to received
Flags the same tool failing twice on the same machine
The whole floor in one screen
Every machine and what's running on it. Idle ones dimmed, running ones with their part. Readable at a glance with thirty machines.
Resharpening tracked in and out
Floor returns, with value recovered
Supplies counted too
Gloves, coolant, abrasives, rags, safety glasses. Everything in the crib that isn't a cutting tool is counted, handed to a person and charged to a department.
Its own monthly report, by item and by department
Low supplies flagged before the shelf is empty
The crib window, on record
Every tool handed out at the window is charged to the work order it's for. The office reads what the crib ordered, received and handed out, at the price of the day.
A count that doesn't add up is corrected on record, never silently
Who did what and when, in a log nobody can edit
On The Floor

Nothing To Install.
Nothing To Ask IT For.

ToolFlow Pro runs in a browser. Open it and sign in. No downloads, no store, no setup on anyone's device.

Their own phone
Operators and Setup report from the phone they already carry. Each one signs in with their own badge, so every report carries their name.
A shared tablet at the machine
Put one station between a few machines. It signs itself out after two minutes without use, so the next report never carries the last person's badge.
The crib and the office
The crib manages inventory from the counter PC. Managers open the same site from their desk, or from home, and see the floor live.
Hosted, backed up, always current
ToolFlow Pro runs in the cloud, so there's no server in the corner of your office to maintain. Updates land on their own and everyone is always on the same version.
Everyone signs in as themselves
Each person has their own badge and PIN, and sees only what their role needs. That's what makes a report worth something when someone asks who did what.
Traceability & Records

Prove It Without
Digging For It

Shops that machine to spec get asked the same question: prove it. ToolFlow Pro builds that record while the work happens, so it already exists when someone asks.

Tool Activity Report
Every tool event, in order
Time, tool ID, operator, badge, machine, and what happened.
Usage by tool
How many times each one was used, and what it cost.
Signed and dated
Generated on, generated by, and a reviewer signature line.
Print or export
PDF for the traveler, CSV for the spreadsheet.
Pull it any time
Open any order, running now or finished months ago, and the record is there.
Captured as work happens
Nobody fills out a form at the end of the week. It builds itself from what the floor already reports.
Monthly history
Every month archives itself, with total cost broken down by part.
Access Control

Five Roles.
Everyone Sees What They Need.

OperatorReports from the floor
SetupInspects, assigns machines
Tool CribStock, supplies, returns
ManagerCost, trends, reports
AdminFull access
The Origin

Not Designed In An Office.

ToolFlow Pro was built by someone who runs the machines: pulling tools from the crib, swapping broken inserts mid-shift, and watching production stop because nobody knew a critical tool was at zero.

Every screen was shaped by that shift. The problems it solves are not hypothetical.

Questions

Tool Crib Software,
Answered

What is ToolFlow Pro?

ToolFlow Pro is tool crib software for CNC machine shops. It keeps the tool inventory, tracks tooling cost per part number and per work order, alerts the crib before a tool runs out, counts shop supplies, and closes every run with a traceability report.

How does it track tooling cost per part number?

Each part number carries its own tool list. When a work order runs, every tool assigned, issued at the crib window or reported from the floor (broken, worn, changed) is charged to that order at the price of the day, so the cost is ready at close-out.

Do we need to install anything or run a server?

No. ToolFlow Pro runs in the browser and is hosted for you. Operators and setup use the phone they already carry or a shared tablet at the machine; the crib and the office use any computer.

Does it track shop supplies too?

Yes. Gloves, coolant, abrasives, rags and other supplies are counted in the crib, handed to a person, charged to a department, and have their own monthly report.

How do we get started?

We set up your shop with you: departments, machines, people and your tool library, imported from the Excel or CSV list you already have. Then the floor starts reporting the same day.

Ready To See Your
Real Tooling Cost?

Get in touch and we'll walk your shop through it: tool crib, supplies, floor reporting and cost, in one place. We set up your shop with you. Bring your tool list from Excel.

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